Free Cleaning Invoice Template

Most cleaning work is recurring: the same home every Thursday, the same office every weeknight. A good cleaning invoice makes a month of visits easy to check at a glance, shows any extras separately, and keeps the practical details (address, service period, key or lockbox notes) where the client and your team can both find them.

This cleaning invoice template is loaded in the editor below with a real month of weekly house cleaning: four visits with their dates, a deep-clean add-on, supplies, and the service address and period in the invoice header. Change it to your business and your client, then download a PDF to send.

Cleaning invoice templates

Choose a card to load it into the editor below. Browsing templates leaves your saved draft alone until you make a change.

Ready to download

Upload logoPNG, JPG or SVG

  1. $560.00
  2. $85.00
  3. $67.50
  4. $24.00

Tip: copy rows from Excel or Google Sheets and paste them into any line.

Show on invoice

Total$736.50

What to include on a cleaning invoice

Besides your details, the client's details, an invoice number and dates, a cleaning invoice works best with these.

Service address and period
Put the address you cleaned and the period the invoice covers, such as “October 2026”, in custom fields. Clients with more than one property, and property managers, rely on this to match invoices to units.
Each visit, with dates
Bill recurring cleans as one line with the number of visits in the quantity column and the dates in the details: “Oct 2 · Oct 9 · Oct 16 · Oct 23”. A skipped or extra visit is then obvious to both sides.
How you price the work
Per visit, per hour or per square foot: use the pricing you quoted and keep it consistent. For hourly work, put hours × rate; for commercial jobs priced by area, the square footage can go in the details.
Add-ons on their own lines
Oven and fridge interiors, inside windows, laundry, move-out cleans and post-construction cleanup are extras. Separate lines show exactly what the regular price covers and what was added on request.
Supplies and equipment
If you bring your own products or buy special supplies for a client, list them as a line or say they are included. Commercial clients often want supplies itemized for their budgets, and some supply their own paper goods and liners, which is worth noting too.
Access and cancellation notes
Use the notes for key or lockbox arrangements, alarm reminders, and your cancellation or lockout fee if a visit can't happen because nobody let you in. Rules agreed in writing are much easier to apply.

Example: a month of weekly house cleaning

Four weekly visits at a flat rate, one deep-clean add-on, an hour and a half of inside windows, and supplies.

Description Qty Rate Amount
Weekly cleaning (visits) 4 $140.00 $560.00
Deep clean add-on: oven and fridge 1 $85.00 $85.00
Inside windows (hours) 1.5 $45.00 $67.50
Cleaning supplies 1 $24.00 $24.00
Total due $736.50

Some states and countries charge sales tax on cleaning services, especially commercial cleaning, and some don't. Check the rules where you work and turn on the tax line if it applies.

Billing recurring cleaning clients

Weekly and biweekly clients usually prefer one invoice a month over one per visit. Pick a billing day, such as the last visit of the month or the 1st, and stick to it. Each invoice lists that month's visits with dates, any add-ons, and nothing else, so the amount only changes when something actually changed. If a client pays a fixed monthly price regardless of the number of weeks, say so on the invoice and still list the dates you cleaned.

Invoiceize keeps a copy of every invoice you download in this browser, so next month you can open last month's invoice, make a copy for the same client, and only update the dates and the visit count. Save your business name, logo and payment details in the Brand Kit so every new invoice starts with them.

  • Bill on the same day every month so clients know when to expect it.
  • Show the visit dates, not just a count, on every recurring invoice.
  • Put holiday rates, skipped visits and make-up visits on their own lines.
  • Mention any price change a month before it appears on an invoice.

House cleaning vs commercial cleaning

House cleaning invoices are short and personal: a homeowner, a flat rate per visit and a few add-ons. Commercial cleaning invoices go to an office manager or an accounts payable team who compare them against a contract, so they need more structure: the contract or site number, the scope (for example, nightly cleaning, restrooms, trash, floors), the service period and often a purchase order number.

Move-in and move-out cleans sit in between. They are usually one-off jobs for a landlord, a tenant or a real estate agent, often priced by the size of the home, and they are paid right after the job. A deposit up front is common for large move-out or post-construction cleans, and you can record it in Amount paid on the final invoice.

  • Residential: client name, address, visit dates, flat rate, add-ons.
  • Commercial: contract or site number, scope, service period, PO number, Net terms.
  • Move-out: size of the home, the checklist you followed, who is paying (tenant, landlord or agent).
  • Post-construction: rough clean and final clean as separate lines, with debris removal listed on its own.

Payment terms for cleaning services

For residential clients, payment is often due on the day of the visit or on receipt of a monthly invoice. Card, bank transfer and payment apps are what most homeowners expect; list the ones you accept in the payment details.

Commercial clients usually pay on Net 15 or Net 30 terms and may require a purchase order and a certificate of insurance before the first invoice is approved. Ask about both when you sign the contract so your first payment is not held up.

Put your cancellation policy in writing before the first visit, for example a fee for cancellations less than 24 hours ahead or for lockouts. Then, when you do charge it, add it as a clearly named line rather than folding it into the regular rate. Clients accept a fee they agreed to far more easily than one they are seeing for the first time.

Cleaning invoice FAQ

Recurring visits, add-ons, supplies and fees.

What should a cleaning invoice include?

Your business and the client's details, invoice number and date, the service address and period, each visit or job with its date, add-ons, supplies, any tax, the total due and how to pay.

Should I invoice each cleaning visit or bill monthly?

Either works. One-off jobs are invoiced right away; recurring clients usually get one invoice a month with every visit listed by date, which means less paperwork for both of you.

How do I charge for a deep clean or move-out clean?

Add it as its own line with a clear description, such as “Deep clean add-on: oven and fridge” or “Move-out clean, 3-bedroom”. If you took a deposit, enter it in Amount paid so the balance is shown.

Can I bill cleaning by the hour instead of per visit?

Yes. Put the hours in the quantity column and your hourly rate in the rate column; decimals like 2.5 work. You can rename the column labels by clicking them on the invoice.

Where do I put the key or lockbox instructions?

In the notes, or as a custom field if it applies to every visit. Keep sensitive details like alarm codes off the invoice and share them another way.

Is this cleaning invoice template free?

Yes. Fill it in on this page and download the PDF for free, with no watermark and no account.

More free invoice templates

Different work, different invoice. Each of these opens in the same free generator.

Browse all invoice templates → Open the invoice generator → Make a receipt instead →