Free Landscaping Invoice Template

Landscaping businesses bill two very different kinds of work: the same lawn every week all season, and one-off projects like new beds, sod or a patio planting. A landscaping invoice has to handle both on one page, with visits listed by date, materials measured the way you bought them, and labor shown separately so the client can see where a project's cost went.

This landscaping invoice template, which also works as a lawn care invoice template, is loaded in the editor below with a real month: four weekly mowing visits with their dates, hedge trimming, hardwood mulch by the cubic yard and the labor to spread it, with the property and service period in the header. Change it to your crew and your client, then download a PDF.

Landscaping invoice templates

Select a card to load it into the editor below. Nothing replaces your saved draft until you actually edit.

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  1. $220.00
  2. $90.00
  3. $288.00
  4. $250.00

Tip: copy rows from Excel or Google Sheets and paste them into any line.

Show on invoice

Total$848.00

What to include on a landscaping invoice

Along with your details, the client's details, an invoice number and dates, a landscaping or lawn care invoice should show these.

Property and service period
Add the property address and the period covered, such as “October 2026”, as custom fields. Clients with rentals and property managers with many sites need both to match your invoice to the right lawn.
Recurring visits with dates
Bill weekly or biweekly lawn care as one line: visits in the quantity column, your per-visit price in the rate column, and the dates in the details. Rain-outs and extra cuts are then easy to see.
Materials in real units
Mulch and soil by the cubic yard, sod by the square foot or pallet, plants by pot size (“Shrubs, 3-gallon” × 8). Clients can compare the quantities to what they see in the beds, and you can check them against your supplier's receipts.
Labor separate from materials
Show install labor as hours × rate or a fixed price for the job, apart from the materials. It explains the project price and helps where materials and labor are taxed differently.
Disposal and extras
Green waste haul-away, dump fees, stump grinding, irrigation repairs and fertilizer or weed treatments each get their own line, so the regular mowing price stays the price you quoted.
Season and schedule notes
Use the notes for when the season ends, the next visit day, gate codes to avoid (share those privately), and anything the client should know before the next invoice, such as a fall cleanup quote.

Example: a month of lawn care plus a mulch install

Four weekly visits, a bed refresh with six yards of mulch and new shrubs, labor and disposal. Sales tax is charged on materials only here.

Description Qty Rate Amount
Weekly mowing, edging and blowing (visits) 4 $55.00 $220.00
Hardwood mulch (cubic yards) 6 $48.00 $288.00
Mulch and planting labor (hours) 5 $50.00 $250.00
Shrubs, 3-gallon 8 $32.50 $260.00
Green waste disposal 1 $40.00 $40.00
Subtotal $1,058.00
Sales tax (6% of $548.00 in materials) $32.88
Total due $1,090.88

Whether lawn care, landscaping labor and plants are taxable depends on your state or country. When only part of the invoice is taxable, calculate the tax and enter it as a fixed amount on the tax line.

Invoicing recurring lawn care

Most lawn care clients are billed monthly: one invoice listing every visit that month by date, sent at the end of the month or on the 1st. Some companies instead sell a seasonal contract, a fixed price for the whole season split into equal monthly payments. In that case, bill the agreed monthly amount as one line, and list extra services such as aeration or leaf cleanup below it.

Invoiceize keeps each invoice you download in this browser. Next month, open the last invoice for the client, make a copy for the same client, and update the dates and visit count. Save your company name, logo and payment details in the Brand Kit so new invoices start with them already filled in.

  • Per-visit clients: visits × price, with the dates in the details.
  • Seasonal contracts: one line for the monthly installment, extras below it.
  • Skipped visits for rain or drought: leave them off, or say how you credit them.
  • Off-season work such as snow removal or leaf cleanup: separate lines, separate rates.

Landscape projects: estimate, deposit, final invoice

Installs, new beds, sod and hardscape projects are sold on an estimate first. Write it in the quotation generator with the same materials and labor lines you plan to bill, and convert it to an invoice with one click when the job is done. If the client changed plants or quantities along the way, adjust those lines before you send it.

Larger projects usually need a deposit before you buy plants and materials. Invoice the deposit first, then on the final invoice list the full project and enter the deposit in Amount paid, so the client sees the total, what they already paid and the balance due. Keep your plant warranty, if you offer one, in the notes.

  • Estimate with the same lines you will bill: materials by unit, labor by hours or job.
  • Take a deposit before ordering plants, stone or sod.
  • Note changes the client approved on site before the final invoice goes out.
  • State the plant warranty and what voids it, such as watering left to the client.

Payment terms for landscaping and lawn care

Residential lawn care is often due on receipt or within 15 days of a monthly invoice. Many homeowners prefer to pay by card or bank transfer; list the methods you accept in the payment details so nobody has to call to ask.

Commercial and HOA clients usually pay on Net 30 terms and may require a purchase order or a signed service agreement before your first invoice is approved. Put the PO or contract number on every invoice, and send one invoice per property if the client asks for it.

For projects, a common structure is a deposit to cover materials, with the balance due on completion. If you charge late fees, state them in the agreement and on the invoice; the rules on how much you may charge vary by state and country.

Landscaping invoice FAQ

Lawn care visits, materials, labor and seasonal billing.

What should a landscaping invoice include?

Your company and the client's details, invoice number and date, the property and service period, each visit or task with its date, materials with quantities, labor, disposal, any tax, the total due and how to pay.

Can I use this as a lawn care invoice template?

Yes. The sample is a month of weekly mowing visits, which is exactly what a lawn care invoice lists. Delete the install lines if you only mow, and rename any label to match your service.

How do I bill mulch and plants?

List them in the units you buy them in: mulch by the cubic yard, sod by the square foot, plants by pot size. Put the quantity in the Qty column and the unit price in the rate column.

Should I bill lawn care per visit or monthly?

Either works. Per-visit billing lists each visit with its date; a seasonal contract bills the same monthly amount. Choose the one you agreed with the client and keep it consistent.

How do I show a deposit on a landscaping project?

List the whole project and enter the deposit in the Amount paid field. The invoice shows the deposit received and the remaining balance due.

Is this landscaping invoice template free?

Yes. Fill it in on this page and download the PDF for free, with no watermark and no account.

More free invoice templates

Different work, different invoice. Each of these opens in the same free generator.

Browse all invoice templates → Open the invoice generator → Write a quote first → Make a receipt instead →