Free Electrician Invoice Template

Electrical work is hard for a customer to see. Once the wall plate is back on, the only record of what you replaced, how long it took and whether a permit was pulled is your invoice. A clear electrician invoice protects you if a question comes up months later, and it helps the customer when they sell the house or file an insurance claim.

This electrician invoice template is loaded in the editor below with a typical residential service call: a trip fee, journeyman and apprentice hours at different rates, GFCI outlets and a breaker, a permit fee and your license number in the header. Change the details to the job you just finished and download a PDF for the customer.

Electrician invoice templates

Pick a card to load it into the editor below. Your saved draft stays as it is until you make a change.

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  1. $95.00
  2. $275.00
  3. $114.00
  4. $42.00
  5. $125.00

Tip: copy rows from Excel or Google Sheets and paste them into any line.

Show on invoice

Total$651.00

What to include on an electrician invoice

Along with your business details, the customer's details, an invoice number and dates, an electrical invoice should cover these.

Your license number
Most states and many cities license electricians, and customers and inspectors may ask for the number. Add it as a custom field under your business details, such as “License #”, so it prints on every invoice.
Service call or trip fee
If you charge to show up, put it on its own line with what it covers, for example “Service call, includes first 30 minutes”. Customers accept a named fee far more easily than a bigger labor number.
Labor by person and rate
When a journeyman and an apprentice work the job, bill their hours on separate lines at their own rates. Hours go in the quantity column, the hourly rate beside it, so the math is visible.
Parts and materials
List devices, breakers, wire and boxes with a quantity and unit price, and add the amperage or model in the details. It lets the customer compare parts to the estimate and helps the next electrician on the job.
Permit and inspection fees
If the work needed a permit, show the fee on its own line and note the permit number. Passing inspection is part of the job, and the invoice is a good place to record that it was scheduled or passed.
Work description and warranty
Describe what you did in plain words (“Replaced 4 kitchen outlets with 20 A GFCI, tested all circuits”) and state your workmanship warranty in the notes. Keep code references to what you actually checked.

Example: a residential service call with a permit

A service call fee, journeyman and apprentice labor at different rates, GFCI outlets, a breaker and the permit fee.

Description Qty Rate Amount
Service call 1 $95.00 $95.00
Labor: journeyman electrician (hours) 3 $110.00 $330.00
Labor: apprentice (hours) 3 $65.00 $195.00
GFCI outlet, 20 A 4 $28.50 $114.00
Circuit breaker, 20 A 1 $42.00 $42.00
Permit and inspection fee 1 $125.00 $125.00
Total due $901.00

Some states tax materials, some tax labor too, and permit fees are usually passed through untaxed. Check your local rules and turn on the tax line, as a percentage or a fixed amount, if it applies.

Flat rate or time and materials

Many electrical contractors price common jobs from a flat-rate book: one price to replace a panel, add a circuit or install a ceiling fan, whatever the hours turn out to be. Others bill time and materials, meaning hours at an hourly rate plus parts. Both are fine; what matters is that the invoice matches what the customer agreed to in the estimate.

For a flat-rate job, use one line with the task and the price, and put what it includes in the details line. For time and materials, split labor and parts as in the example above. If you mix the two on one job, keep them on separate lines so it is obvious which part was fixed and which was metered. If a customer asks why a flat-rate price is more than the hours they watched you work, the answer is that the price was agreed before you started and covers the risk of the job running long.

  • Quote larger jobs first in the quotation generator, then convert the approved quote to an invoice.
  • Show after-hours or emergency labor on its own line with the higher rate.
  • Mark permit fees as passed through at cost.
  • Note any work the customer declined, so the record shows it was offered.

Residential, commercial and subcontract work

Homeowners want to understand what they are paying for, so short plain descriptions and a warranty note matter most. Commercial clients care more about paperwork: a purchase order number in the header, a job or site number as a custom field, and your tax ID. Add those under More details and they print where accounts payable teams look.

When you work as a subcontractor for a general contractor, bill the GC, not the property owner, and reference their job name and your subcontract. Progress billing and retainage may apply on larger projects; the construction invoice template covers that layout in more detail.

  • Homeowners: plain descriptions, the permit number and your warranty.
  • Commercial clients: PO number, site or job number and your tax ID in the header.
  • Subcontract work: the general contractor's job name and your subcontract reference.
  • Larger projects: progress billing by stage, and retainage if the contract calls for it.

Payment terms for electricians

For service calls, most electricians collect payment when the work is done, so “Due on receipt” is normal. List the payment methods you accept (card, check, bank transfer or a payment link) so the customer can pay before you leave the driveway. If they pay later, the due date on the invoice makes it clear when you expect the money.

For larger residential jobs, a deposit before materials are ordered and the balance on completion is common. Record the deposit in the Amount paid field on the final invoice so the remaining balance is clear. Some states limit deposits on home improvement work, so check before setting your terms.

Commercial and general contractor clients usually pay on Net 30. Agree on the terms up front, put the due date on every invoice, and send the invoice as soon as the work passes inspection rather than waiting for the end of the month.

Electrician invoice FAQ

Service calls, labor rates, permits and licenses.

What should an electrician invoice include?

Your business name, license number and contact details, the customer's details, invoice number and dates, the service call fee, labor hours and rates, parts with quantities and prices, permit fees, tax if it applies, the total and your warranty.

How do I add my electrical license number?

Add a custom field under your business details, such as “License #”, with your number. It prints on the invoice and the PDF. The electrician template already has one set up.

Should I bill journeyman and apprentice hours separately?

Yes, if they are billed at different rates. Put each on its own line with its hours and rate so the customer can see how the labor total was built.

How do I invoice a permit fee?

Add it as its own line, for example “Permit and inspection fee”, and put the permit number in the details. Most electricians pass the fee through at cost.

Can I send a quote before the job and invoice after?

Yes. Write the quote in the quotation generator, and when the customer approves it, use Convert to invoice. The customer and every line come across with a new invoice number.

Is this electrician invoice template free?

Yes. Fill it in on this page and download the PDF for free, with no watermark and no account.

More free invoice templates

Different work, different invoice. Each of these opens in the same free generator.

Browse all invoice templates → Open the invoice generator → Write a quote first → Make a receipt instead →