A freelance invoice does two jobs: it asks for money, and it records exactly what the client agreed to buy. When a project grows by an extra page, a third revision round or a new format, the invoice is where that shows up, so it pays to be specific.
The freelance invoice templates below load straight into the editor on this page, with sample project lines already filled in. Click a card to switch templates, swap in your own business, client and work, add your logo, and download a PDF with no watermark and no signup.
Two layouts built for project work. Click one to load it into the editor below; your saved draft stays as it is until you start editing.
Tip: copy rows from Excel or Google Sheets and paste them into any line.
Rename any label printed on the invoice. You can also click a label on the preview.
Beyond the basics (your details, the client's details, invoice number and dates), freelance work needs a few extras.
A fixed project fee, a little hourly work, one extra revision round and a pass-through cost.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design, 5 pages | 1 | $2,400.00 | $2,400.00 |
| Copy editing (hours) | 6 | $60.00 | $360.00 |
| Extra revision round (3rd) | 1 | $250.00 | $250.00 |
| Stock photo licenses | 3 | $15.00 | $45.00 |
| Total due | $3,055.00 | ||
Add tax only if you are registered to charge it. The template's tax line can be a percentage, a fixed amount or zero.
Scope creep rarely arrives as one big request. It is an extra landing page here, a new banner size there, a “quick” round of edits after sign-off. If none of it shows up on the invoice, you have effectively done it for free, and the client may never realize the project grew. The invoice is the natural place to make the change visible, as long as it matches what was agreed.
The cleanest way is a short change request before the extra work starts: what is being added, what it costs and how it affects the deadline, confirmed by email. Then bill it as its own line that references the request, so the original fee stays exactly as quoted and the addition is easy to approve. If you wrote the quote in the quotation generator, convert the accepted quote to an invoice and add the change lines underneath.
Many freelancers work for clients abroad, and the invoice has to work for their accounts team as well as yours. Agree on the currency before you start and invoice in it: the generator handles any currency and rounds totals to that currency's decimal places, so a yen invoice has no cents. Use the full legal names and addresses of both parties, and add tax or VAT registration numbers where either side has one.
Tax on cross-border services is where freelancers most often get tripped up. In some cases, such as business-to-business services within the EU, the client rather than the supplier accounts for VAT and the invoice has to say so, often with a “reverse charge” note; in other cases no tax applies, or you still charge your local rate. The answer depends on where you and the client are and whether the client is a business, so confirm your position with a local tax adviser, then set the tax line and notes to match.
Net 14 or Net 30 are common for freelance work; say which one on the invoice and set the due date to match. For new clients or large projects, many freelancers ask for 30–50% up front and invoice the rest on delivery. Record the upfront payment in the Amount paid field so the balance is clear.
If you charge a late fee, state it on the invoice and ideally in your contract before work starts. Rules on how much you may charge vary by country and state, so check what applies to you rather than copying a number from someone else's template.
Send the invoice the day you deliver, while the work is fresh, and keep invoice numbers in sequence. The generator suggests the next number automatically.
Common questions from designers, writers and developers.
Your name or business name and contact details, the client's details, a unique invoice number, the issue and due dates, each deliverable with its price, any tax, the total due and how to pay. For creative work, add a short usage-rights note.
Either works. Project pricing suits clearly scoped work; hourly suits open-ended work. If you bill hours, use the hourly invoice template so each line shows hours × rate.
Send a first invoice for the deposit. On the final invoice, list the full project and enter the deposit under Amount paid; the balance due updates automatically.
In many places you can invoice under your own name. Registration and tax rules depend on where you live and how much you earn, so check your local requirements.
Put each extra revision round on its own line after the project fee, for example “Extra revision round (3rd)”, at the price you agreed. Naming the round shows where the included revisions ended.
Yes. Fill it in on this page and download the PDF for free, with no watermark and no account.
Different work, different invoice. Each of these opens in the same free generator.
